No one except the most committed technophile is interested in server maintenance in any way. Servers are complex, they’re expensive, and they seem to need updating roughly every other minute or so. Moving over to cloud email instead of server-based email means moving this portion of your IT costs from variable to fixed (much to your accounting department’s delight). Cloud-based email is a great solution for companies with a strapped IT budget:
If the worst does come to pass and your internal server or network become compromised, every smidgen of data in your emails is also at risk. Think for a minute about every file, spreadsheet or contract agreement that’s sitting in your email archives at this very moment, and then imagine how drastically your business would be impacted by the loss of all that vital information.
With cloud email, problems with hardware really don’t matter as far as email is concerned. Your laptop crashes? No problem—all your emails are stored in the cloud. Grab a loaner machine from the IT guys and sign right back on for business as usual. When emails are based in the cloud, your records are more than recoverable: they’re always there.
Who hasn’t gotten halfway home only to realize they forgot their work-issued laptop back at the office with all those emails they meant to catch up on over the weekend? For companies who operate on server-based email systems, this means a lost work weekend for sure.
Where the three advantages listed above really shine is during collaborative work efforts, whether among remote employees or varying office locations. Instant access to the latest information available about ongoing projects is invaluable in today’s fast-paced work environment, especially if combined with other collaborative tools:
Best of all, users know they always have the latest project updates and most recent emails, since the cloud is on and accessible 24/7/365.
Organizations have to become more agile than ever before if they want to succeed while running at the nearly instantaneous pace that defines modern business operations. Cloud email is one tool that speaks to this need by eliminating many of the hassles and time-suck factors associated with traditional server-based email systems. Cloud-based email fades into the background for a reliable, always-on work environment that allows companies to simply focus on daily operations instead.